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Real Estate Agents | AppointmentReminder.com

Published on 11 March 2021

Real Estate Agents | AppointmentReminder.com

Commercial and residential real estate agents, professionals, and firms use appointment scheduling and reminder software to increase their efficiency in onboarding and serving clients.

As a player in real estate dealing with sellers, buyers, and renters, you need a reliable means to accept appointments and send clients reminders. Automating your routine operations with appointment reminders will go a long way to establish an effective working relationship with clients.

You can be way ahead of the competition and closer to your goals by utilizing helpful tools like Appointment Reminder to cement positive customer satisfaction by respecting your time and your clients’ time.

Additionally, it’s also a reliable means to maximize resource utilization, improve communication, and reduce no-shows. All these realizations will give you peace of mind and the expediency to serve more clients as you focus on business growth.

For a fact, the number of appointments you attend determines your commission levels.

In this article, we cover deep and profitable insights for real estate business persons like you to get started with appointment reminder software for a more successful working relationship with clients.

Who are real estate agents and what do they do?

Real estate agents are individuals whose business is to assist clients rent, buy, or sell land, houses, and office buildings in both private and public sectors. Most states recognize real estate agents with certification as licensed professionals.

In their busy schedules, realtors are using an appointment reminder software to save on time wastage and revenue losses.

Try Appointment Reminder today

Start today with a 14-day day free trial to try out our service and experience how it can boost smooth appointments with your clients. You’re free to cancel anytime. Contact us and or call us on **(844) 333-3702 **for any further inquiries and we’ll assist you.

How appointment scheduling and reminder software works for real estate agents, professionals, and firms

Appointment reminder for real estate works in straightforward steps as highlighted below.

Step 1: Connect your calendar. Start by connecting your calendar (here is a list of calendars we support) to Appointment Reminder to sync your data. Our app will extract data from your calendar address book and calendar.

Step 2: Set your availability hours. Define the hours of your availability when you would like your clients to book and feed them into the app. Remember to consider buffer times to allow time to prepare from one session to another.

Step 3: Create reminder messages. Customize the templates available or start from scratch and schedule them to send automatically with an evenly distributed frequency.

Step 4: Client receives reminders. Once the scheduled reminders are sent, clients receive them and take appropriate action such as to confirm their attendance or make any necessary inquiries.

Step 5: Receive updates right in your favorite calendar. Appointment Reminder will update your calendar with client replies. You can view or respond to the client and take necessary action.

Step 6: Keep the conversation going. Reply to your clients and if they need reschedules assist them as you look forward to serving them.

What can real estate agents, professionals, and firms do with an appointment scheduling and reminder app?

The functions built into Appointment Reminder can help you accomplish the following tasks:

Set your availability: Don’t let interruptions topple your busy schedule. Control your appointments by defining the time you are available for property viewing and handling deals so your clients can book only within your specified time. Enter those hours into your appointment reminder so clients can start booking.

Sync your calendar: Once you’ve completed the basic set-up in the appointment reminder software, you can sync with your favorite calendar to achieve even more flexibility. Our app supports Google Calendar, Office 365 calendar, Outlook Calendar, Apple iCloud, and more.

Create personalized reminders: Customize the reminder templates within the system or create yours from scratch to give your users a personal touch. You can create text, email, or and voice message reminders. Automate the frequency of auto-sending the reminders. The trick is to schedule the reminders at a time when they won’t disturb your recipients such as during evening hours when most people are off work.

Create sequences: All power is in your hands. You can create simple reminders or make them as complex as serves you best. The amazing thing about creating sequences is that what you see is what you get.

Let your clients book online 24/7: Appointment reminder for realtors enables you to accept appointments online. Your clients can book around the clock as long as they can access your appointment booking link.

Receive and send replies: Our appointment and scheduling system for realtors supports two-way replies. Whenever you send a text or email reminder to your clients, they can respond to confirm or give you an update. You can see their replies in your synced calendar and respond appropriately.

Exclude any event: Easily update your appointment reminder settings to prevent reminders from sending to any selection of events as you may desire.

Prepare for the appointment: Real estate dealings involve working with documents. If you need any documentation, make it clear using the response threads with your clients so you can save yourself and them from foreseeable inconveniences.

Manage cancellations and reschedules: When you send text reminders to your clients, it’s much easier for them to confirm their attendance. It demonstrates the commitment of your business. In case they request to reschedule or cancel the appointment altogether, you’ll still have your time and commit it to last-minute bookings.

Ask for reviews: Leads and prospective clients search for business reviews to make their decisions before they commit. After every successful client engagement, you can use the message thread to ask them for a review.

Try Appointment Reminder today

Start today with a 14-day day free trial to try out our service and experience how it can boost smooth appointments with your clients. You’re free to cancel anytime. Contact us and or call us on **(844) 333-3702 **for any further inquiries and we’ll assist you.

No matter how simple your booking process is, you cannot get bookings without exposure. Here are simple ways to maximize audience reach to increase your potentiality of landing more appointments.

Use your website: In this era when websites are affordable, as a realtor, you should have a website and share your booking link. Ensure clients can access your booking link from all pages and blogs on your website. Add the booking link to a highlighted button on your website top menu. Add the link to all blog posts and the bottom of every page.

Leverage social media: Use social media profiles like Facebook and Instagram to drive traffic to your booking link and broaden your reach to leads. The higher the number of leads, the higher the chances of getting appointment conversions.

Email signatures: As you write emails to your real estate clients and leads in your outreach program, embed your booking link in your email signature to further increase visibility and invite your email recipients who may wish to book an appointment with you.

Newsletters: Newsletters are also run as email campaigns. They are sent to email lists of subscribers. Be sure to include your online appointment booking link within your newsletter. Place your appointment booking link at the bottom of your newsletter to avoid sounding too salesy.

Print media: Print media can be business cards, flyers, or brochures. Utilize them by including and recommending an online appointment booking link. Print media also serves as a reminder to your clients and is easier for them to share out the word about your services.

Office branding: Brand your office and include a notice that you accept online appointments. A visible booking link on your roll-up banners and wall covers can also help increase your brand visibility.

Benefits of appointment reminder software for real estate agents, professionals, and firms

Land property and housing is a lucrative and rapidly growing sector. However, this growth requires realtors to adopt versatile technologies like appointment reminders to keep pace with the rapid changes in the sector.

Here are some ways realtors are benefiting by using Appointment Reminder to schedule appointments and send reminders to their clients.

a) Easy to setup

Our appointment reminder solution for realtors is designed to run without any technical knowledge. Simply put, if you can turn on your pc or phone, then you can use Appointment Reminder. The dashboard is intuitive and gives you customization options to your liking.

b) Reduced no-shows

If you have the experience of no-shows and late cancellation you probably know it hurts. It is a double loss of time and revenues. Appoint reminder software significantly reduces no-shows through its automated reminder system. Clients can confirm their attendance in response to your text confirmation request to them. In case of cancellations and reschedules you’ll have room to assign the time to an available client.

c) Prepare to meet your clients

As you engage with your clients via the two-way responses, it’s easier for you to ask your clients to prepare and show up with the required documents. They can even ask for assistance when they are uncertain of the requirements in advance so you can assist them where possible to ensure the appointment turns out successful.

d) Improved customer experience

As you make it easier for your clients and leads to book an appointment with you, it improves customer experience. By automating your business processes, you will have more time in your hands to offer quality service to clients to further enhance customer satisfaction.

e) Manage follow-ups

Appointment reminder software can help you keep in touch and build healthy relationships with your clients. Automate your correspondence so you can keep in touch throughout your working relationship with them. Give them a chance to let you know whatever is important as you look forward to working with them.

f) Smooth lead management

Using appointment reminder brings all replies under one roof. If you work with a team of agents it can be confusing messaging clients from their inboxes. Moreover, it may pose a challenge making follow-ups with dispersed communication. Identifying anomalies and tracing the progress of leads is equally difficult. Appointment Reminder centralizes communication to all leads and it’s easier to harmonize responses to covert the leads into conversions.

g) Ease of accessibility

Appointment Reminder’s simple to book web link makes it easier for your clients to book. They can book with their simplest internet device. No applications to download or tiresome long access processes. Clients need a few clicks to land on your intuitive booking page.

Final thoughts

As a realtor dealing in property renting, selling, and buying, Appointment Reminder can help you to effectively manage your appointments.

In a few steps, it allows you to connect your calendar, set your availability hours, create reminder messages, receives and manage replies in your synced calendar, and keep the conversation going as you look forward to serving your clients.

Clients can book appointments around the clock without interrupting their schedules. They can even reschedule their appointments with you instead of canceling altogether.

Grow your reputation by asking for reviews from satisfied clients.

Widen your reach by sharing your booking link via your website, social media profiles, email signatures, newsletters, print media, and office branding.

Set up your appointment reminder with an easy no-technical experience required process. Reduce no-shows, prepare to meet your clients to boost your customers’ experiences.

Manage leads from a centralized point and make follow-ups to onboard new clients.

Get started with a free trial

Start today with a 14-day day free trial to try out our service. You’re free to cancel anytime. Contact us and or call us on **(844) 333-3702 **for any further inquiries and we’ll assist you.

Are you ready to save time and money?

Appointment Reminder is designed with one goal in mind – to allow you to
make more money off of your clients, while wasting less time contacting them.